Regularly reminding them of the policy and having an open dialog with end-users is critical to achieving successes. You must make sure your end-users know the policy and agree that it is easy. Creating a policy and selecting the right enterprise file sync and share (EFSS) solution is not enough. Implementing a policy that is confusing or a solution that is cumbersome will drive your end-users to secretly find their own solutions, ultimately leaving you with less control of data security. Make it easy for your end-users to adopt the policies you create, if you don’t make it easy, then you might as well not make the policy. Even if your company doesn’t explicitly prohibit them stop using them! Just because they are easy to use, doesn’t make them secure enough to use for business. Consumer centric file sync and share solutions were built to store and share photos of your children and cats – not business documents. If you don’t know your company’s policy, ask! Whether you know it or not, your IT department likely has rules regarding sharing and storing documents. Below are some suggested actions to help you meet your obligation of protecting your company’s intellectual property. IT departments must implement the right policies and solutions, and end-users must follow them. IT departments and end-users share responsibility for making sure business data is not compromised. Whether it be legal documents, sensitive HR information or a contract with a vendor, it is vital to an organization’s success that all corporate documents remain safe and secure – and with consumer centric file sync and share solutions, it is likely these documents may be compromised. Simply by sending an email containing a link to a Google Drive document, which contained a hidden script, scammers were able to capture usernames and passwords granting them access to endless amounts of data from anyone who opened the seemingly innocuous document.Īny time there is a scam involving Google Drive, there is a high probability that your company’s data is in jeopardy (nearly 43% of employees report using Google Drive to store and share business documents without the permission of their company’s IT department). This week it was reported that Google Drive fell victim to yet another scam.
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